Digital dictation

Hardware and software for digital dictation, voice recognition and scanning are below.

Details of transcription, translation and document management services are here.

Accuro are digital dictation experts specialising in legal transcription outsourcing. Accuro’s policy to only work with the best UK based legal secretaries ensures the highest standards of legal transcription. Accuro is already fully integrated with all the leading digital dictation systems, ensuring the security of your data is never compromised by outsourcing. They offer a free no obligation trial. Accuro is also an authorised supplier of the Olympus Pro-Line range of digital dictation systems. They can provide expert advice on which dictation equipment best suits a firm’s budget and requirement, help with installation and training, and provide after sales support.

Apple Transcription offers FREE-on-loan Olympus equipment (for a limited period) along with start up help and advice to clients to ensure an easy transition to digital dictation. Members of the Tape Transcription Panel, our UK-based team provides fast, accurate, secure and cost-effective transcription to law firms, barristers chambers and government agencies.

Asdon Group are leading providers of Digital Dictation and Speech Recognition Solutions in the UK and Ireland. They are a Microsoft Gold Partner & Philips Master Digital Centre. As a long established leading digital dictation supplier they provide implementation, integration and project management service to Legal and Healthcare users in the UK and in Ireland North and South. Their solutions cater for installations across small, medium and enterprise sectors.

BigHand is a Microsoft Gold Partner & BlackBerry ISV Partner based out of Chicago, London, Eindhoven, Sydney and Toronto. BigHand is the leading digital dictation vendor in the global professional services sector, and support over 185,000 professionals direct. The latest version of their software, BigHand 4.4, delivers major new components that will increase the usability and effectiveness of integrated server-side Dragon NaturallySpeaking™ speech recognition technology from Nuance. BigHand 4.4 also delivers innovative and powerful tools including advanced multistep process management, sophisticated speech recognition pre-learning utility and mobility add-ons including support for all major smartphone devices. BigHand have also created the first ever Digital Dictation App specifically designed for the iPad.

Capture All is one of the UK’s leading providers of document scanning, document storing and archiving. They offer a comprehensive range of digitisation services, including document scanning, drawing scanning and book scanning. Alongside their digitisation services they offer secure document storage and a scan-on-demand service. They have a number of awards and accreditations, including ISO 9001 – 2008. Based in central Scotland they have developed particular relationships with Scottish companies and law firms (including Biggart Baillie) but they offer a specialist uplift and delivery service throughout the UK.

Click2Scan Ltd is a specialist document scanning company which operates across the UK providing services and solutions for companies or individuals who need to capture large amounts of paper documents to convert them to a digital format like pdf. They provide Document Scanning, Document Management, OCR & Recognition, Scanner Hire, Scanner Store, Photo Scanning and Re-creating Contracts or other documents from scanned or hard copies using their team of professionals in India.

Crescendo Systems are a leading supplier of digital dictation, transcription and speech recognition systems for the UK legal and medical markets with over 250 law firms and 500+ NHS sites installed to date. Their flagship product, called DigiScribe, can streamline the most complex workflows and is the only system on the marketplace using Voice on Demand (VOD) technology to stream voice files as they are created, resulting in instant delivery and playback. The system also allows authors to dictate from any device (PC, telephone, smartphones and tablets) while its management console provides instant visibility and control over the transcription workflow. Crescendo is currently established in 15 countries.

dictate2us supply digital dictation hardware solutions to thousands of customers throughout the UK and worldwide. They sell all brands of dictaphones at cost to new clients. Clients who have bought from them so far include universities, hospitals, legal practices and chartered surveyors.

Dictating Solutions Limited is one of the country’s leading suppliers of digital dictation and analogue dictation equipment. Based in Manchester, the company has a wide number of associates, including reputable international law firms and NHS trusts. They provide customers with non-biased, professional and innovative business solutions for their dictation requirements. They supply dictation equipment from all the main electronics manufacturers including Dictaphone, WinScribe, Philips, Olympus, Sanyo and Grundig.

G2 Speech covers medical users but also other professionals including lawyers. It makes a particular point of the integration of its system with other document management and software systems so, for example, name and address details (always the trickiest part of any dictation system) are collected automatically from an appropriate database, as well as other key client and matter details. It uses Philips speech recognition software (Philips is the only networked speech recognition product).

Grundig Business Systems(GBS) is one of the leading manufacturers of professional dictation systems worldwide. The company is the only high-end producer in the industry developing and manufacturing its products “made in Germany” and has sold more than four million dictation machines and voice recorders. In 2008, GBS was named one of the top 100 most innovative medium-sized companies in Germany. Also in 2008, it launched the worldwide first professional wireless dictation microphone, the Digta CordEx which combines the benefits of desktop dictation with the flexibility of mobile dictation devices. GBS offers a great variety of dictation devices and voice recorders which meet different individual requirements. The company´s innovative and technically leading voice processing systems with sophisticated design are distributed through a global partner network.

Lexacom provides secure, accurate and flexible digital dictation system to help law firms and other professionals improve business efficiency and customer service by making admin tasks run swiftly and effectively. Lexacom Digital Dictation has been specifically designed with the user in mind, enabling experts and their secretarial teams to dictate, transcribe and dispatch documents with ease. The latest software, Lexacom 3, offers secure dictation, anytime, anywhere via apps for iPhone, iPad, Blackberry and Android as well as voice recognition and advanced reporting features to monitor and manage workload. Highly configurable, it will accommodate the needs of small office networks or multi-site organisations. It’s easy to switch to Lexacom software, even using existing hardware, and thousands of professionals in the legal, financial and healthcare markets rely on it.

LOASys from LegalDocs UK Limited is a combination of speech recognition and document creation with digital dictation at the front end that has been successfully installed in dozens of firms large and small since its launch in January 2006. The reason that LOASys succeeds where voice recognition has not, is that using the system, authors dictate in their normal way. Using a microphone wired to their computer or a portable device, the digital capture of their voice once transmitted to a voice processing computer on the network and transcribed into text. The dictating author does not need to learn anything except how to press the correct buttons on the handset. The software takes the spoken word, turns it into text and then places that text into a fully formatted document populated with the recipient’s details. It receives the information that it needs to do this either from the author selecting a document type and Client/Matter number at the dictation end or the editor at the completion end. This editor can be an assistant/secretary or the author them self. This system is extremely easy to operate and saves an incredible amount of time, effort and cost in the production of documents. LOASys Limited has produced the first end to end voice to document production system in the world. It is now being launched in the United States and Australia. is a community website for people who work in the operational, business services and support areas of law firms and solicitors practices throughout the UK. They maintain a very useful selection of articles and resources related to digital dictation and transcription services (free).

NDEVA was founded in 1995 as the North Devon Teleworking Association, supporting and advising people working from home using internet technology. Teleworking, distance working and outsourcing are all words ultimately meaning the same thing so the company has considerable experience in this area. They supply a very wide range of recorders, transcription equipment, memory cards and peripherals from the major manufacturers and ship worldwide.

Nuance is a leading USA provider of speech and imaging solutions for businesses and consumers around the world. Products include Dragon NaturallySpeaking 10 for the desktop and Nuance Recognizer, RealSpeak, Nuance Voice Control and other products for networks. Dragon NaturallySpeaking is probably the most popular desktop product for voice recognition available.
I cannot find a UK contact point for Nuance – can anyone help me?

Pearl Scan Solutions provide document scanning solutions and services, electronic archiving, data capture and custom document management solutions. Thousands of organisations across the UK have used and trusted Pearl Scan’s services. They achieved ISO 9001:2000 accreditation in 2005. All services and systems are audited by a third party who specialise in implementing quality ISO standards for the electronic archiving and scanner industry. All services are compliant with British Standards, Data Confidentiality Laws and the Data Protection Act. Any clients’ confidential documents, microfilms/microfiche, aperture cards, slides and other materials are always kept in secure storage.

Pericom provides a digital dictation system as well as its well known systems for practice management, case management and electronic forms. It concentrates on medium sized and smaller firms, which is unusual in the digital dictation market.

Philips is a large international company offering a range of speech recognition products, including PC based systems and also central server-based systems. Three dedicated lines of businesses cover the field:

Dictation Systems for speech to text applications

Telephony Solutions for automated information provision (speech to information) over the telephone

Voice Control for embedded speech recognition in products and appliances.

Speechwrite Digital are specialists in the supply, installation, configuration and support of digital dictation systems. Working closely with OEMs such as Philips, Nuance and Olympus, SpeechWrite have extensive knowledge of the latest technology developments and market trends. Established in 2000, SpeechWrite have over 100 collective years in the dictation industry and pride themselves on their speed to market and after-sale support.

UKTyping are Suppliers of Olympus and Philips Digital Dictation Equipment at discounted prices. Same day despatch is available with most models. Credit terms for Law Firms and Barristers Chambers. UKTyping are Leaders in the field of outsourced typing and transcription services.

V7 Digital Dictation System is Windows based and can be scaled to satisfy a small or large numbers of users. Software is loaded onto the hand-held recording device (not the PC) and this results in a highly flexible system. The ability to send work to outsourced typing agencies is an integral capability. Sending voice files to typists on the office network or via the Internet is a single button operation for fee-earners. Management software makes the system economic, easy to control and minimises IT costs. Users of the V7 system include solicitors Hereward & Foster, Sills & Betteridge, Smith Jones and Flack & Co, along with Barrister’s chambers Hardwicke Building – all use the V7 system. V7’s largest installation is a 550 seat system for a firm of surveyors. V7 provides full support with installation, training and other services.

Voice Recognition Systems (VRS) is a specialist voice recognition software and training company with eight years experience in the supply, installation, training and support of speech recognition products and software. VRS provides systems for those who would prefer to talk to their computer rather than type. Dictating at 140+ words per minute, speech recognition software enables users to work faster and more efficiently. Users can create documents, enter data, fill in forms, send email and control their desktop – all by voice. VRS are ScanSoft/Dragon Premier Partners. They also provide digital dictation systems as a step forward from existing analogue tape-based dictation systems into advanced computer-based systems providing greater flexibility and further savings in costs and time. Professionals can now use digital dictation to immediately record vital information; this can then be emailed to a relevant party for transcription or transcribed into a document on the computer screen when used in conjunction with voice recognition software.

Voice Technologies is an award-winning, employee-owned voice-to-text specialist with offices in England and Scotland. It works with legal firms who are looking to adopt or upgrade digital dictation and speech recognition technology. It provides systems for office, home and hybrid working, with full training and ongoing support tailored to each client. Clients range from small and medium-sized practices to multi-nationals. It designs systems that integrate digital technology such as Philips SpeechLive (cloud-based dictation workflow solution), Olympus Dictation Management System (automatic routing of dictations into workflows), and Nuance Dragon Legal Anywhere (cloud hosted speech recognition), seamlessly with legal firms’ other IT systems, allowing teams to collaborate from anywhere, increasing productively and levels of staff satisfaction.

Winscribe Group provide digital dictation and workflow systems integrating with hardware and software from Philips Speech technology, Dragon, Sanyo, Grundig, Olympus, Legal Docs, ComMedica, DPS Software, HSS, Laserforms and Torex. They provide a product called Winscribe Workflow. The system is particularly flexible for different methods of dictation input, e.g. sitting at a PC, phoning in a prepared dictation, using a standalone digital recorder or sending files by streaming audio (encrypted) over the internet. They work with sales partners, e.g. Berrys, SRC and Voice Technologies and users of WinScribe include Pannone & Partners, Barlow Lyde & Gilbert, Saunders & Co., Cobbetts, Bishops, Shepherd+ Wedderburn and many others.